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Guidelines for the Use of
Copyright-Protected Materials in
UBC CPD Programs
All
copying, editing and distribution of print, electronic, and audio-visual
resources used by faculty who present on behalf of UBC CPD must be done in
accordance with the Copyright Act, any applicable copyright or
electronic database licenses held by the University and relevant University
policies.
Ownership of intellectual property and copyright issues are
complex legal issues. The legislation and the legal principles are subject to
change. Information related to the applicable legislation and licenses
governing the use of copyright protected materials and can be found on the
University library website at http://collections.library.ubc.ca/copyright
Electronic Resources
Before
copying material created by others from the Internet, including text, graphics,
images, sound, video, news, newsgroup postings, e-mail messages, and any other
material in which copyright subsists, permission must be obtained from the
copyright owner (usually the person or organization that created the site).
Items not protected by copyright include ideas, titles, names & slogans,
and materials in the public domain.
It is optimal for faculty to use images/audio recordings from sources that
explicitly permit educational use. For example:
If
you use an image or audio recording from a source that explicitly permits
educational use in a presentation you must acknowledge the source in the slide
and/or handout. Additionally, any material containing the copyright-protected
image and/or audio recording cannot be distributed outside of the context of
CPD attendees within the program.
The Creative Commons:
The
Creative Commons is a relatively new system that allows copyright owners to
provide users with varying degrees of access to their works. The author of a book,
for example, can put that book online under a Creative Commons licence that
allows users to copy all or part of the book, even for commercial purposes.
There is a constantly growing body of useful works online that
you
can find by using the search feature on the Creative Commons website, or
through various search engines – for example, by using Google’s advanced search
feature.
You
can find out more about the Creative Commons at www.creativecommons.org
Open Access Journals:
The
online Directory of Open Access Journals provides users with a searchable
database of scientific and scholarly journals that allow users to "read,
download, copy, distribute, print, search, or link to the full texts" of
the articles they contain. Through this directory, you have access to a range
of research to help you in preparing your presentations.
You
can find out more by visiting www.doaj.org.
UBC Databases:
Each
database used by the University has a licence with copyright terms specific to
content. To make multiple copies of an article for distribution to students,
permission must first be obtained through the UBC Library.
Audio-Visual Materials
Video and audio recordings:
- Video
and audio recordings should not be used in a presentation without the
express permission of the copyright owner. Permission must be obtained
(even for strictly educational purposes) unless open access/permission has
been explicitly been given by the person who created or owns the video or
audio recording through copyright.
- Narrow exception: A
CPD presenter may record a news or news commentary program – but not a
documentary – off-air for educational or training purposes. Only a single
copy may be made, but it can be shown any number of times, for up to a
year, to the institution’s students. After a year the copy must be erased.
Case studies and photos of patients
While not technically a copyright issue, presenters should not
utilize photos of patients or provide details of actual cases that might allow
for those not involved in the case to identify a patient, unless permission has
first been obtained from the patient. Identifiers such as age, place of residence,
occupation, or similar details should be omitted or kept vague (e.g.
“middle-aged man”, instead of “48 year old man”).
Questions regarding this policy should be addressed to Dr. Brenna
Lynn UBC CPD Director at (brenna.l@ubc.ca)
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